covid secure school trips

COVID-Secure School Trip Resources

Contacting Adaptable Travel

Our team are still working hard in helping you with your school trip. We do not have normal office hours currently, but we are still here for you including dealing with current bookings and taking new enquiries for bookings in the future.

Adaptable Travel are contactable in the following ways:

By Phone: 01451 832133 - Mon-Fri 09:00hrs - 16:00hrs

By Email: info@adaptabletravel.co.uk

You can also email the last person you were in contact with.

If you have any questions please get in touch and we will be happy to help. You can request an educational trip quotation here.

ADAPTABLE TRAVEL COVID-19 GUARANTEE

We would like to do all that we can for you to plan and book your future educational tours with confidence, please find below our updated and new COVID guarantee which we hope will assist you while making plans for the coming academic year.

COVID-19 TRAVEL INSURANCE

For all groups who book a trip with us, we now include STF Travel Sure - a comprehensive travel insurance that covers you for cancellations related to COVID-19. You can read more on our insurance page here.

FULL REFUND

You will receive a full refund if you need to cancel your tour due to COVID within 28 days of departure. *

POSTPONE YOUR TOUR

You can postpone your tour to a later date within 12 weeks prior to departure. **

FLEXIBLE DEPOSITS

If you require more flexibility with the standard deposit payments and dates please contact us and we will do our best to assist.

TERMS & CONDITIONS APPLY *

Full refund for cancellations made within 28 days of departure applies to the following:

  • FCDO advise against travel to your destination, or any country that you may have to travel through enroute.
  • DfE advises against overnight residential tours to your destination.
  • Local and/or national lockdown restrictions prevent travel.
  • Local restrictions at your destination prevent the primary reason for your tour from happening.
  • If any relevant RPA or other Government backed indemnity insurance refuse to cover your claim.

Please note any cancellations made more than 28 days prior to departure will be subject to our standard terms and conditions. In addition, the full refund promise only applies when the payment schedule has been followed correctly and is only applicable for a group cancellation, individual passengers who cancel will again be subject to our standard terms and conditions.

TERMS & CONDITIONS APPLY **

If you choose to postpone your tour for any reason within 12 weeks of departure, we will of course endeavour to keep the price the same, if there are any additional costs we will give you the full details in advance before making any amendments to your booking.

Our COVID guarantee applies to all bookings made between 01 January 2021 and the 30 September 2021.

Useful Resources

As responsible tour operators, we will always aim to be helpful and to make your journey as stress-free as possible. However, there are organisations that are specifically created to assist with COVID-19 travel related questions, which will always be up to date, accurate and extensive. We have listed some of these along with some common FAQs below.

ABTA

You can find some excellent resources relating to travel during COVID-19 from the travel industry trade body, ABTA.

> Explore ABTA COVID-19 resources here.

FCDO

We also strongly recommend you regularly check the entry requirements for your destination with the Foreign, Commonwealth & Development Office (FCDO).

> Explore FCDO entry requirements by country here.

COVID Travel Test

Read more on the official government website about booking an official COVID test, mandatory for arriving into the UK from any country.

> Explore COVID Travel Test Info

COVID-19 Trip FAQ

Can we get Travel Insurance for COVID-19 Cancellations?

Yes. For all new groups booking (after 1st Septmber 2021), we include STF Travel Sure - a comprehensive travel insurance covering many COVID-19 related cancellation scenarios.

Read more about Travel Sure here.

Do I need a vaccine, PCR Test or COVID-passport?

Every destination has differing requirements, and the best source of information will be the FCDO Travel Advice website.

Please take a look here and read more about the entry requirements for your destination.

You can also find some excellent resources from ABTA, here.

Upon return to the UK, currently require a private test, pre-booked before you travel, and show proof of your booking on arrival to the UK. Discover more now on the government website here. Alternatively you may be able to get your test in your destination.

If you choose to get your test in destination, these will most likely be available from your hotel or in resort, at a local clinic, or in the airport. You can check the FCDO travel advice page for the country you are visiting to find details of local testing providers.

Book or find out more information on the government website here.

Do I need to take a test before I come back to the UK?

Yes, regardless of which country you are returning from and your vaccination status, you will need to take a ‘pre-departure test’ up to 72 hours before your journey home. This can be an antigen test, a LAMP test or a PCR test and, once again, you’ll need to show proof of your results via a printed document, an email or a text message in order to be allowed to return to the UK. The results need to be in either English, French or Spanish, so no translations will be accepted.

You can arrange your pre-departure test either through a private testing provider in the UK or by getting a test in your chosen destination that meets the UK Government’s testing requirements.

If you choose a testing provider in the UK, you’ll need to pre-book your test before you go on holiday, take your test kit with you in your suitcase and take the test on a video call with your test provider within 72 hours of your return home. This is so they can watch you take the test and then issue you with your results.

If you choose to get your test in destination, these will most likely be available from your hotel or in resort, at a local clinic, or in the airport. You can check the FCDO travel advice page for the country you are visiting to find details of local testing providers.

Book or find out more information on the government website here.

How do I get a NHS COVID-Pass

You can show proof that you’ve been fully vaccinated against coronavirus through the NHS COVID Pass, which is available in a digital format or as a letter sent to you in the post. If you’re a resident in England and registered with a GP, you can also get the NHS COVID Pass using the free NHS App, but do check that your destination will accept the app before choosing this option. Visit the Government’s website for more information on demonstrating your COVID-19 vaccination status when travelling abroad.

Discover more here.

Do I need to quarantine on arrival back to the UK?

At the time of writing, if you have received the full course of an approved COVID-19 vaccination in the UK, Europe or the US at least 14 days before entering the UK from an amber list country, you will no longer need to quarantine or take a test on day eight. These exemptions also apply to children.

What are Green / Amber / Red List Countries?

You’ll need to check which list your travel destination is on and which requirements apply to you before you go away so you know what you need to do for your journey back. The Government is reviewing the traffic light lists every three weeks, so if your destination is currently on the amber or red list, it may change to the green list at the time of your departure.Green – You will need to take a COVID-19 test (antigen test, LAMP test or PCR test) in the three days before returning to the UK and a PCR test on or before day two of your return. You won’t need to quarantine or take any additional tests unless you get a positive test result.

Amber (travellers who have been fully-vaccinated) – You will need to take a COVID-19 test (antigen test, LAMP test or PCR test) in the three days before returning to the UK and a PCR test on or before day two of your return. You won’t need to quarantine or take any additional tests unless you get a positive test result.

Amber (travellers who haven’t been fully-vaccinated)
– You will need to take a COVID-19 test (antigen test, LAMP test or PCR test) in the three days before returning to the UK, a PCR test on or before day two of your return and another PCR test on day eight of your return. You’ll also need to quarantine at home for 10 days on your return. If you’re returning to England, you’ll have the option of a “test to release” on day five to end self-isolation early.

Red
– You will need to stay in a quarantine hotel for 10 days on your return, as well as take a COVID-19 test (antigen test, LAMP test or PCR test) in the three days before returning to the UK and a further PCR test on day two and day eight of your return.

What happens if the country we're going to, or a country we have to travel through, moves on to the red list?

If you book a trip with us under the terms of our COVID-19 Guarantee, you'll be covered by our Covid Guarantee. See above for more information about our COVID-19 Guarantee.

What if someone has to drop out of the trip because they test positive for Covid-19 or are told to self-isolate by NHS Test and Trace?

Our Travel Sure Travel Insurance, included in all trips from 1st September (unless you opt-out), offers cover for individual cancellations related to Covid-19. Explore our Insurance page for more information on Travel Sure.

What happens if a member of the groups has to self-isolate whilst on a trip?

Requirements vary by country, but in almost all cases, you will need to self-isolate if you or a member of your party tests-positive whilst on tour.

Your travel insurance may cover for such circumstances, covering elements such as extra accommodation costs. The Travel Sure policy offered by Adaptable Travel includes some cover.

According to the FCDO website:
If you test positive for COVID-19, you may need to stay where you are until you test negative. You may also need to seek treatment there.

Plan ahead and make sure you:
• can access money
• understand what your insurance will cover
• can make arrangements to extend your stay and be away for longer than planned