covid secure school trips

COVID-Secure School Trip Resources

Contacting Adaptable Travel

Our team are still working hard in helping you with your school trip. We do not have normal office hours currently, but we are still here for you including dealing with current bookings and taking new enquiries for bookings in the future.

Adaptable Travel are contactable in the following ways:

By Phone: 01451 832133 - Mon-Fri 09:00hrs - 16:00hrs

By Email: info@adaptabletravel.co.uk

You can also email the last person you were in contact with.

If you have any questions please get in touch and we will be happy to help. You can request an educational trip quotation here.

ADAPTABLE TRAVEL COVID-19 GUARANTEE

We would like to do all that we can for you to plan and book your future educational tours with confidence, please find below our updated and new COVID guarantee which we hope will assist you while making plans for the coming academic year.

COVID-19 TRAVEL INSURANCE

For all groups who book a trip with us, we now include STF Travel Sure - a comprehensive travel insurance that covers you for cancellations related to COVID-19. You can read more on our insurance page here.

FULL REFUND

You will receive a full refund if you need to cancel your tour due to COVID within 21 days of departure. *

POSTPONE YOUR TOUR

You can postpone your tour to a later date within 12 weeks prior to departure. **

FLEXIBLE DEPOSITS

If you require more flexibility with the standard deposit payments and dates please contact us and we will do our best to assist.

TERMS & CONDITIONS APPLY *

Full refund for cancellations made within 21 days of departure applies to the following:

  • FCDO advise against travel to your destination, or any country that you may have to travel through enroute.
  • DfE advises against overnight residential tours to your destination.
  • Local and/or national lockdown restrictions prevent travel.
  • Local restrictions at your destination prevent the primary reason for your tour from happening. Please note this only relates to tour inclusions that Adaptable Travel have provided as part of your tour package.
  • If any relevant RPA or other Government backed indemnity insurance refuse to cover your claim.

Please note any cancellations made more than 21 days prior to departure will be subject to our standard terms and conditions. In addition, the full refund promise only applies when the payment schedule has been followed correctly and is only applicable for a group cancellation, individual passengers who cancel will again be subject to our standard terms and conditions.

TERMS & CONDITIONS APPLY **

If you choose to postpone your tour for any reason within 12 weeks of departure, we will of course endeavour to keep the price the same, if there are any additional costs we will give you the full details in advance before making any amendments to your booking.

Our COVID guarantee applies to all bookings made between 01 January 2021 and the 22nd July  2022.

Useful Resources

As responsible tour operators, we will always aim to be helpful and to make your journey as stress-free as possible. However, there are organisations that are specifically created to assist with COVID-19 travel related questions, which will always be up to date, accurate and extensive. We have listed some of these along with some common FAQs below.

ABTA

You can find some excellent resources relating to travel during COVID-19 from the travel industry trade body, ABTA.

> Explore ABTA COVID-19 resources here.

FCDO

We also strongly recommend you regularly check the entry requirements for your destination with the Foreign, Commonwealth & Development Office (FCDO).

> Explore FCDO entry requirements by country here.

COVID Travel Test

Read more on the official government website about booking an official COVID test, mandatory for arriving into the UK from any country.

> Explore COVID Travel Test Info

COVID-19 Trip FAQ

Can we get Travel Insurance for COVID-19 Cancellations?

Yes. For all new groups booking (after 1st Septmber 2021), we include STF Travel Sure - a comprehensive travel insurance covering many COVID-19 related cancellation scenarios.

Read more about Travel Sure here.

Do I need a vaccine, PCR Test or COVID-passport?

As of 4am on Monday 4 October 2021, there is a new, simple system for international travel. The traffic light system which listed countries as green, amber and red has been replaced. The previous green and amber lists are now the ‘rest of the world’ or ‘non-red list’ countries and a single ‘red list’ of countries and territories remains.

The tests you will need before and after your trip will depend on the country you are visiting and if you’ve been fully vaccinated, which reduces the number you will need to take. Please take a look here and read more about the entry requirements for your destination.

Please note, in almost all cases the requirements for travel will differ for unvaccinated adults.

You can also find some excellent resources from ABTA, here. Every destination has differing requirements, and the best source of information will be the FCDO Travel Advice website.

Do I need to take a test before I come back to the UK?

As of 4am on Monday 4 October 2021, there is a new, simple system for international travel. There are changes to the testing requirements when returning from a non-red list country, if you are fully vaccinated:

From 11th February 2022, fully vaccinated passengers (classed as those 18+ who have had two doses), in addition to under-18s no longer need a pre-departure test two days before travelling to the UK.

However, within 48 hours of arrival, everyone aged five and over (11 and over in Scotland) must take a lateral flow test (LFT), or a more expensive PCR test. Tests must be bought from a private test provider and not the NHS.

All travellers,including full-vaccinated travellers, will also need to fill in and submit an online passenger locator form no more than 48 hours before arriving in the UK.

How do I get a NHS COVID-Pass

You can show proof that you’ve been fully vaccinated against coronavirus through the NHS COVID Pass, which is available in a digital format or as a letter sent to you in the post. If you’re a resident in England and registered with a GP, you can also get the NHS COVID Pass using the free NHS App, but do check that your destination will accept the app before choosing this option. Visit the Government’s website for more information on demonstrating your COVID-19 vaccination status when travelling abroad.

Discover more here.

The Department for Transport has also clarified:

Inbound:

All under 18s worldwide travelling from non-red list countries will be treated as fully vaccinated. This means they face no tests or isolation but still need to have a Passenger Locator Form.

Outbound:

  • From 3 February 12-15 year olds in England will be able to prove their vaccination or proof of prior infection via a digital NHS COVID Pass for international outbound travel. Proof of recent recovery can be shown between 10 and 180 days after a positive PCR test.
  • This roll out of digital passes follows the launch of the NHS COVID Pass letter service to all 12-15 year olds in December 2021 and makes it easier than ever for children to travel to travel to countries which require proof of vaccination or proof of prior infection to gain entry, avoid isolation, or access    venues or services.
  • Children will need to register for an NHS log-in to obtain a digital NHS COVID Pass. They can do this themselves or a parent or guardian can register on their behalf. The child’s identity will need to be verified using the child’s UK passport. While it usually takes around 24 hours to verify identity, it can    take a few days, so parents are encouraged to register in advance.
  • The NHS COVID Pass can be downloaded/printed as a PDF. • Children aged 12-15 years old in Wales will be able to demonstrate their vaccine status by accessing a digital COVID Pass via nhs.uk.
  • Children may not be exempt from pre-departure and post-arrival testing abroad, even with a recovery certificate. Parents and guardians should check travel advice for their destination country prior to travelling.
Do I need to quarantine on arrival back to the UK?

From 11th February 2022, fully vaccinated passengers (classed as those 18+ who have had two doses), in addition to under-18s no longer need a pre-departure test two days before travelling to the UK.

However, within 48 hours of arrival, everyone aged five and over (11 and over in Scotland) must take a lateral flow test (LFT), or a more expensive PCR test. Tests must be bought from a private test provider and not the NHS.

All travellers,including full-vaccinated travellers, will also need to fill in and submit an online passenger locator form no more than 48 hours before arriving in the UK.

What are Red List Countries (formerly traffic light system)?

As of 4am on Monday 4 October 2021, there is a new, simple system for international travel. The traffic light system which listed countries as green, amber and red has been replaced. The previous green and amber lists are now the ‘rest of the world’ or ‘non-red list’ countries and a single ‘red list’ of countries and territories remains.

You’ll need to check which list your travel destination is on and which requirements apply to you before you go away so you know what you need to do for your journey back.

You can view the current Red List countries here.

The UK Government has implemented specific rules for people travelling from a red list country, including requiring travel via a designated airport and mandatory hotel quarantine. Find out more.

I am Unvaccinated - What Rules Apply to Me?

To be classified as 'vaccinated' by the UK government, you must have received your full vaccination dose(s) at least 14 days before you travel and in a country with an approved COVID-19 vaccination programme for travel to England. Read more information

If you arrive back into the UK unvaccinated:
1. Provide proof of a negative COVID-19 test taken within 3 days of departure to the UK*
2. Book tests for day 2 and 8**
3. Complete a Passenger Locator Form
4. Make plans to self-quarantine in private accommodation for 10 full days after arrival (or full duration of stay if less than 10 days)

What if someone has to drop out of the trip because they test positive for Covid-19 or are told to self-isolate by NHS Test and Trace?

Our Travel Sure Travel Insurance, included in all trips from 1st September (unless you opt-out), offers cover for individual cancellations related to Covid-19. Explore our Insurance page for more information on Travel Sure.

What happens if a member of the groups has to self-isolate whilst on a trip?

Requirements vary by country, but in almost all cases, you will need to self-isolate if you or a member of your party tests-positive whilst on tour.

Your travel insurance may cover for such circumstances, covering elements such as extra accommodation costs. The Travel Sure policy offered by Adaptable Travel includes some cover.

According to the FCDO website:
If you test positive for COVID-19, you may need to stay where you are until you test negative. You may also need to seek treatment there.

Plan ahead and make sure you:
• can access money
• understand what your insurance will cover
• can make arrangements to extend your stay and be away for longer than planned