Midlands School Trips

Our minium group size for all educational tours is a least 20 paying passengers.

Trips typically follow government or school policy ratios (e.g., 1 adult to 10 students), but we can adapt based on your school's requirements. These ratios are always clearly stated in your quotation.

We are able to offer inspection visits for non-UK destinations. Especially for high-value or complex trips (e.g., CERN, Krakow), inspection visits can be arranged or supported. This should be discussed early in the planning process.

Adaptable Travel understands that taking a group of students somewhere for the first time can be daunting. In addition, you may have mandatory health and safety criteria within your school or LEA that require firsthand knowledge of the destination. That is why we aim to make it possible for you to visit the destination of your school trip before you take your students.

We can include 2 nights’ accommodation at your booked destination on a B&B basis in a twin room on request (for non-UK destinations).

Please contact us for further details.

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Helpful Tips on your Inspection Visit

• Two heads are better than one.
• Familiarise yourself with the layout of the accommodation and the areas you plan to visit and consider what problems they may give any individual as well as the group.
• Confirm your control measures will work and be effective.
• Select appropriate meeting points for your group for each activity if needed.
• With your group in mind, look out for potential trouble spots and make a note of any “out of bounds” areas.
• Note down useful telephone numbers such as emergency services etc.
• Visit the nearest tourist office

We provide comprehensive risk assessments and statements for:

• Transport
• Accommodation
• Destination Managment Agencies (where applicable)
• Each activity arranged by Adaptable Travel

These documents can be included with your SLT proposal.

Yes. We can provide itineraries in Word or PDF format, with optional editable fields. If your SLT has specific formatting requirements, let us know—we’re happy to adapt.

It varies by destination and season, but typically 2–4 weeks. We can sometimes extend these deadlines, but approval delays (especially over holidays) can jeopardize availability and pricing.

We understand that internal approvals can take time. We can:

• Hold quotes and availability for as long as possible.
• Extend deadlines where feasible — just let us know your internal timeline.
• Provide updated quotes if prices change due to delays.

Travel insurance can be added the package and covers both students and staff.

It is not included as standard since we find many schools general insurance policy already includes school trips. So we suggest you check if your school insurance policy covers school trips. If not we make it simple to add it to your tour.