FAQs

Yes. Many group leaders face time pressures, so we offer:

• A ready-made SLT proposal template.
• A PDF of the itinerary and pricing tailored for decision-makers.
• Optional talking points or slides you can use for meetings.

Yes — we’re happy to complete any necessary paperwork to become an approved supplier. Please send us the form or contact details, and we’ll handle the rest.

You can find more information here.

To help streamline SLT approval:

• Provide them with a detailed quote and sample itinerary early.
• Include a clear breakdown of costs (transport, accommodation, meals, entry fees, etc.).
• If helpful, we can provide a custom SLT presentation pack or support with writing the trip proposal.
• Ensure Adaptable Travel is on your approved suppliers list at your school or LEA (we can assist with this).

Travel insurance can be added the package and covers both students and staff.

It is not included as standard since we find many schools general insurance policy already includes school trips. So we suggest you check if your school insurance policy covers school trips. If not we make it simple to add it to your tour.

We’re flexible and experienced in handling evolving trip parameters. If your SLT makes changes, we’ll:

• Revise the quote and itinerary as many times as needed.
• Clearly track changes to keep everyone aligned.
• Suggest cost-effective adjustments to stay within budget.

We are able to offer inspection visits for non-UK destinations. Especially for high-value or complex trips (e.g., CERN, Krakow), inspection visits can be arranged or supported. This should be discussed early in the planning process.

Adaptable Travel understands that taking a group of students somewhere for the first time can be daunting. In addition, you may have mandatory health and safety criteria within your school or LEA that require firsthand knowledge of the destination. That is why we aim to make it possible for you to visit the destination of your school trip before you take your students.

We can include 2 nights’ accommodation at your booked destination on a B&B basis in a twin room on request (for non-UK destinations).

Please contact us for further details.

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Helpful Tips on your Inspection Visit

• Two heads are better than one.
• Familiarise yourself with the layout of the accommodation and the areas you plan to visit and consider what problems they may give any individual as well as the group.
• Confirm your control measures will work and be effective.
• Select appropriate meeting points for your group for each activity if needed.
• With your group in mind, look out for potential trouble spots and make a note of any “out of bounds” areas.
• Note down useful telephone numbers such as emergency services etc.
• Visit the nearest tourist office

Absolutely. We can:

• Suggest cost-saving options (e.g. coach vs air, budget accommodations).
• Highlight what’s included vs not in our packages.
• Compare our quote with competitors if needed, so you have a full picture.

You should include:

• A full itinerary with all planned activities and visits
• A breakdown of costs (transportation, accommodation, meals, entrance fees, etc.)
• Clarification on what is and isn’t included in the quote
• Health & safety protocols and risk assessments
• Cancellation and refund policy

Yes. We often pre-empt SLT needs by:

• Including meals.
• Offering options to add insurance or UK airport transfers.
• Adding suggested activities for “free time” (e.g. shopping or beach visits).
• Providing options for tailored itineraries to match curricular or enrichment goals.

Yes, but some updates may be needed. Let us know: The trip you ran previously. If dates, numbers, or destinations have changed. We’ll confirm whether pricing and logistics are still valid.

We provide comprehensive risk assessments and statements for:

• Transport
• Accommodation
• Destination Managment Agencies (where applicable)
• Each activity arranged by Adaptable Travel

These documents can be included with your SLT proposal.

Trips typically follow government or school policy ratios (e.g., 1 adult to 10 students), but we can adapt based on your school's requirements. These ratios are always clearly stated in your quotation.

That’s completely fine — we’re used to this process. We’re happy to:

• Provide itemised comparisons.
• Highlight value adds (e.g. included transfers, insurance).
• Assist you in explaining the benefits of choosing our services.

Adaptable Travel has been providing inspirational, safe school tours since 1994, and we are confident in our ability to provide memorable and impactful trips for your school.

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Absolutely. We frequently provide SLTs with detailed cost breakdowns including:

• Transport (including airport transfers)
• Accommodation
• Meals (if included)
• Entry fees
• Optional extras (e.g., insurance, bonding activities)

We understand the pressures schools face in obtaining payments from parents and as such we try to offer flexibility. That said, we have deadlines with suppliers and we recommend early planning. Discussing alternative timelines with us early on can help prevent issues. We also recommened requesting parents make payment well in advance of our deadlines in order to build in some contingency.

It varies by destination and season, but typically 2–4 weeks. We can sometimes extend these deadlines, but approval delays (especially over holidays) can jeopardize availability and pricing.

We understand that internal approvals can take time. We can:

• Hold quotes and availability for as long as possible.
• Extend deadlines where feasible — just let us know your internal timeline.
• Provide updated quotes if prices change due to delays.

Yes. We can provide itineraries in Word or PDF format, with optional editable fields. If your SLT has specific formatting requirements, let us know—we’re happy to adapt.

Key topics include plate tectonics (divergent margins), volcanism (eruption types and lava flows), glaciation and glacial erosion/deposition, hydrological processes (waterfalls and rivers), geothermal energy, and landscape evolution. In short, Iceland enables students to explore many of the core processes and landforms taught in the classroom, brought vividly to life in the field.

These topics directly align with the UK geography curriculum across all major exam boards. AQA covers tectonic hazards and glacial landscapes; Edexcel includes case studies on tectonic activity, rivers, and coasts; OCR emphasises distinctive landscapes and climate change; and Eduqas/WJEC focus on natural hazards, weather, and sustainability. At A-Level, exam boards expect detailed case studies of tectonics, glaciation, and human–environment interactions, all of which Iceland offers in abundance.

Risks include sudden weather changes, slippery terrain, glacier crevasses, volcanic activity, and strong winds near cliffs. Mitigation measures involve using certified guides, safety equipment (where applicable), strict group protocols, and backup contingency plans in case weather conditions worsen. However, since Iceland is experienced with volcanic activity and extreme weather, a reliable backup plan is usually available.

We aim to make all our school trips as inclusive as possible, and Iceland offers a degree of inclusion. Many stops are accessible, such as museums, geothermal sites, and waterfalls. However, glacier walks, steep terrain, or remote areas may be unsuitable. You will need to customise the itinerary and check accessibility constraints.

Iceland works year-round. Winter trips are often more budget-friendly and offer students the chance to see frozen waterfalls and even the Northern Lights, experiences that can’t be found elsewhere on a school trip. Visiting in spring or summer (April to July) allows for whale watching trips, but you’ll miss out on the Northern Lights.

Weather can be unpredictable at any time, but that only adds to its charm: you don’t visit Iceland for sunshine, but to experience its landscape as a living geography lesson. Spring and summer provide longer daylight hours, yet winter trips can be equally rewarding and usually more affordable. If you can travel outside of half term, you’ll enjoy significant savings and a wider range of accommodation options.

Costs vary depending on duration, group size, accommodation level, and included activities. Typically, you can expect to pay between £700 and £1,200 per student for a multi-day school trip to Iceland, covering flights, accommodation, a guide, transport, visits, and meals. Always request a fully itemised quote and be cautious of hidden fees. At Adaptable Travel, we make it very easy to understand what is included, covering:

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• Transport inclusions
• Airline luggage options
• Accommodation choices
• Meal (half-board as standard)
• Excursions and transport
• Travel insurance options

Yes - while Iceland offers the most comprehensive range of volcanic, glacial, and tectonic features, there are more budget-friendly options. The Bay of Naples provides world-class case studies on volcanism and tectonic hazards (Mount Vesuvius, Campi Flegrei). The Swiss Alps are ideal for studying glacial processes and mountain landscapes. Closer to home, Cornwall offers accessible fieldwork on coastal processes, geology, and tourism impacts. The Dutch Coast is another excellent choice for exploring coastal management and human interaction with physical geography. Each destination offers rich case studies, with Iceland remaining the most all-encompassing option when budgets allow.

Iceland is distinctive in providing students with firsthand experience of real-world geological processes, from divergent plate boundaries and active volcanoes to geothermal fields and glacial landscapes. It essentially functions as a living geography lab where textbook concepts materialise physically. Additionally, Iceland is just a short flight from the UK, and once there, our school tours allow you to see a wide range of features within a few days. There truly is no other place in Europe that offers the same variety of geographical topics for a school trip as Iceland.

Yes. All our tours are half board as standard, so your group will receive breakfast and a two-course evening meal each day. Lunches are not included as standard, but packed lunches can often be added if you want full-board.

Yes, we will gladly tailor make your quotation to focus on a specific period of history. There are many Cold War visits to recommend in Berlin. The suggested itinerary detailed on our Berlin history webpage is just a suggestion and is more generalised to cover the various topics of 20^th Century Berlin history including the Weimar Republic, WWII, the Holocaust and the Cold War. We can of course tailor make your itinerary depending on the student’s study focus. It would be great if you could detail this information on the initial enquiry and we can adapt your quotation straight away.

As standard, we include coach transfers from the airport to the accommodation on arrival and departure. The public transport network is considered extensive and reliable and so you should then be fine to use the many rail, bus and tram options for the remainder of the trip. However, you may wish to add further coaching at a supplement, depending on your itinerary or personal preference. Some groups like to a add a day of coach hire to visit excursions which are located further out of the centre such as the Sachsenhausen Concentration Camp, Wannsee and Potsdam. These visits are all accessible by public transport, but it can be time consuming to travel to the end of the S/U Bahn line. We can provide the supplementary coach price if required.

We provide 24-hour BVG small group tickets for the number of days you are travelling. This is the most cost-efficient ticket for a school group. Each ticket is valid for up to 5 people for 24 hours from time of validation and for any number of shared rides in tariff zone A, B and C. Berlin C zone. Zone A is the most central and Zone C is the greater Berlin area, including the city of Potsdam, Sachsenhausen Memorial and the airport. Tickets can be validated on the platform before your first ride.

The BVG (Berliner Verkehrsbetriebe) network includes S-Bahn (urban rail), U-Bahn (underground), buses, trams and even BVG ferry services across the Spree. BVG tickets are valid on these modes of public transport, as well as other regional transport options, although not on long-distance intercity trains (IC, EC or ICE).

Yes, school trips are exempt from city tax in Berlin, provided the group leader completes the city tax exemption form before arrival. Our operations team will email this form in advance of the trip and can forward the completed version to the accommodation ahead of arrival.

Our minium group size for all educational tours is a least 20 paying passengers.