Your Educational Tour QuotationYour Educational Tour Quotation

Your Educational Tour Quotation

Calculate your school Travel Insurance costs

Use our calculator to find out how much it will cost to add travel insurance to your tour.

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While we try to make all of our quotations as easy to understand as possible we are aware that there is a lot of information for you to digest, therefore we have included here a range of advice that we feel is worth highlighting.

How We Calculate Your Price:

Our tours are tailor-made to suit your group requirements, offering you total flexibility.  We will always try to match your exact requirements, however when requesting your quotation please consider some aspects below that can affect the overall cost per student.

Single Rooms:

Where there are an odd number of group leaders, we will always accommodate one group leader in a single room at no extra charge, with the remainder in twin bedded rooms.  However, if more or all of the group leaders would like single rooms, we have to pass on the single rooms supplement from the accommodation provider.

Free Staff Places:

As standard, we include a 1:10 free place ratio.  We will always base the quotation on the free staff ratio that you require.  However, a high number of staff places will increase the cost per student.

Educational Visits:

Our basic packages are nearly always based on transport and accommodation only, unless otherwise stated.  However, we are happy to arrange any additional extras such as excursion bookings or coach hire in destinations.  Upon receiving your quotation, you will receive a free Destination & Excursion Guide, detailing available excursions in the destination.  Remember, if the excursion/visit are not close to your accommodation you may have to add in the cost of coach transport, which we will provide you with as well.

School Trip Insurance:

We can provide fully comprehensive travel insurance for your group.  It is not compulsory for you to take our insurance, so check whether your institution provides your group with its own first.  If you want to take out insurance with us, just state this on your booking form.  Please contact us to receive a copy of your insurance documents.

Frequently Asked Questions

Q: My quote states I get 1 free staff place for every 10 paying places, however, I need to take more staff, what should I do?

A: We offer a staff:student ratio of 1:10 on all tours as standard, however if you require additional free places, please get in touch as we will be happy to re-cost based on a different number of free places.

Q: I want to travel with Adaptable Travel, however I have been quoted less by another company, can Adaptable Travel help?

A: Adaptable Travel offer a price promise guarantee.  We will always try to beat competitor’s price on a like-for-like basis. Please always check that the quote is on a like-for-like basis as we offer many services as standard in quotes, such as foreign transfers, which some competitors may not. Please get in touch if you have a cheaper quote.

Q: What if my final numbers are different or fall significantly short from that on my quotation?

A: There may be a slight change in the quoted price, as this price is based on set numbers. However, don’t worry, at Adaptable Travel we aim to do everything possible to try and help groups travel. Therefore get in touch and we will re-cost the tour.

Q: Do we get a discount if we get more people than we originally thought?

A: If you are travelling by coach, we may be able to re-cost the tour for you as the cost of the coach is spread between more people. If you are travelling by air, every tour is different, so please get in touch.

SectionBenefitsCover LimitsExcess
1Cancellation or curtailment charges
Aggregate limit
(£20 loss of deposit)
2Emergency medical & other expenses
Emergency dental treatmentReplacement group leader
3Personal accident
1. i. Death benefit (aged under 16)
Death benefit (aged 16 to 64)
ii. Loss of limbs or sight (aged under 16)
Loss of limbs or sight (aged 16 to 64)
iii. Permanent total disablement (aged under 16)
Permanent total disablement (aged 16 to 64)
2. Death benefit (aged under 16)
Death benefit (aged 16 to 64)
4Baggage (Including valuables)
a) Single article, pair or set limit
b) Valuables limit in total
Group Equipment
5Group money, passport & documents
1. a) Currency, notes and coins
b) Other group money and documents
2. Passport or visa
6Personal Liability£2,000,000£100
Additional Bespoke Features Included
SectionBenefitsCover LimitsExcess
81. Delayed Departure
2. Cancellation of trip (after 12 hrs)
£20 per 12 hrs up to £100
9Missed departure£500£50
10Hospital benefit £15 per day up to £300£0