Hoodie Ordering Process

‍The following is our internal process for when groups have hoodies as part of their tour.

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The Steps

1. Group books with Adaptable Travel and listed on Booking Confirmation

2. Sian does an intro email Adaptable X Wave Ed (hoodie company) X Group Leader (giving email, name, student + teacher numbers, trip destination and departure date.

3. Wave Ed open the form at least 3 months pre-departure, for a defined order period of 4 week

4. Form is closed and form order details are sent to Group Leader and Adaptable (Sian

5. When the form is closed, 6 weeks pre-departure Wave Ed contact Adaptable (Sian) to double check all is per the form (group no.s etc)

6. Adaptable Confirm/update. Wave Ed begin print run

7. Any order changes after 6-weeks pre-trip are on request.

8. Wave Ed invoice Adaptable for payment around 6-weeks pre-departure date.

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If a group adds hoodies after they book, we:

• Check with Sian (who checks with Wave Ed) if it fits the timeline
• If confirmed, we invoice the group for the hoodies and follow the above ordering process.