At Adaptable Travel we realise that organising a tour can be very demanding for group leaders. Therefore, we have designed this section
of our website to provide you with extra support to help you in the promotion, organisation and booking of your tour, whilst at the same
time answering any questions you may have.
Step 1: Request a quotation
Contact us via any of the listed methods with your request (please include relevant subject areas of interest) and we will forward a
detailed quotation complete with full information pack which includes optional educational visits and a destination guide. We are more
than happy to provide further alternative quotes if your requirements alter.
Request a quote
Step 2: Provisional booking
Once you are happy with your quotation and you have chosen your preferred departure dates we can check all the necessary availability and
hold a non committal option for you. Please note not all airlines will allow seats to be held, in these cases we will have based our
quotation on an estimated fare and the exact rate may be subject to availability. As soon as we have checked availability and held the tour
details we will forward a provisional booking pack complete with booking form, terms and conditions and deposit dates.
Step 3: Promote the tour
This step needs to be completed within the time frame defined by the first deposit date included in your provisional booking pack. It is
common for many questions to arise during this step and your dedicated Sales Consultant will support you throughout this process as and when
Step 4: Confirm the tour
Once you have collected the deposits from the students we can confirm by sending a deposit invoice and in turn receiving deposits/purchase
order and a completed booking form. For some air tours a passenger list will also be required at this stage, this will be detailed in the
provisional booking pack in Step 2. Your booking will then be passed to your dedicated Tour Operations Consultant who will confirm the tour
with all the relevant suppliers.
Step 5: Tour operations
Your dedicated Tour Operations Consultant will work with you to ensure that all the required visits and excursions are booked and that the
final itinerary is constructed to meet your group's requirements.
Step 6: Final Itinerary
We will forward your final itinerary for your approval complete with all required information including any vouchers or tickets where
required. This will normally be sent approximately 2-3 weeks prior to departure. We can provide a draft of the final itinerary in advance if
required for any pre tour meetings.
Before you go
Step 7: On tour
While we expect your tour to go exactly as detailed on your itinerary we understand the need for group leaders to have support for the
duration of the tour. All group leaders have access to our 24 hour contact service which will be detailed on the final itinerary.